Essays at the college level will require some kind of documentation style. Documentation styles provide students, teachers, and researchers standards and specifications to follow for paper setup, in-text documentation, and references. They also will have recommendations for writing style, word choice, and in some cases, organization. This chapter is a brief yet comprehensive reference for you to consult as you write papers and other assignments for a college course. You can have it open as you integrate and cite quotations as well as other source material in your papers in MLA style.
Most of the course assignments will utilize the MLA format. Purdue OWL has the most current, easy-to-use MLA style guide.
In-text Citations will include the author’s last name and the year.
The source information required in a parenthetical citation depends (1) upon the source medium (e.g. print, web, DVD) and (2) upon the source’s entry on the Works Cited page.
Any source information that you provide in-text must correspond to the source information on the Works Cited page. More specifically, whatever signal word or phrase you provide to your readers in the text must be the first thing that appears on the left-hand margin of the corresponding entry on the Works Cited page.
Brief Guide to MLA Documentation
Although formal differences exist among the conventions for documenting sources, the underlying principle of all documentation systems is the same: When borrowing words, facts, or ideas from someone else, writers must indicate that the material is borrowed. They do this by providing a citation in the text of their paper that points readers to detailed publication information about the source of the material, usually at the end of the paper but sometimes in footnotes. The following examples are in MLA style:
Citation in the Text
Describing Martin Luther King, Jr.’s visit to India, Isabel Wilkerson notes that King was taken aback by the suggestion that Black Americans were the equivalent of the Dalits in the Indian caste system (22).
Works-Cited Entry
Wilkerson, Isabel. Caste: The Origins of Our Discontents. Penguin, 2020.
Documentation Styles by Discipline
Each discipline has its own authority that provides rules about issues such as spelling of technical terms, preferred punctuation, and editing mechanics, as well as documentation style. In addition, if you write for publication in a magazine, professional journal, book, or website, the publisher will have a “house” style, which may vary in some details from the conventions listed in the authoritative guidelines for the discipline in which you are writing. Below are the sources of style manuals for various disciplines. Always check with your instructor about which style to use in a class. While it may feel tedious learning the different aspects of a documentation style, it’s important to remember following style guidelines helps add credibility to your writing by providing you with a structured method for sharing your research with your audience.
Discipline
Documentation Style
languages, literature, philosophy, and some arts
Modern Language Association (MLA)
social sciences, education, and some other sciences
American Psychological Association (APA)
history, religion, fine arts, and business
Chicago Manual of Style (CMS)
life sciences
Council of Science Editors (CSE)
chemistry
American Chemical Society (ACS)
physics
American Institute of Physics (AIP)
journalism
Associated Press (AP)
medicine
American Medical Association (AMA)
law
Bluebook: A Uniform System of Citation
MLA Documentation and Format
MLA style is the preferred form for documenting research sources in English and other humanities disciplines. The following are general features of MLA style:
All material borrowed from sources is cited in the text of a paper by the author’s name and page number (if available).
A works-cited list at the end of a paper provides full publication data for each source cited in the text of the paper.
Additional explanatory information provided by the writer (but not from external sources) goes in either footnotes or endnotes. These notes are optional.
The instruction in this section follows the MLA Handbook, 9th edition (2021). For more information on MLA style, see the official MLA Handbook website on this site.
MLA Paper Format
Follow your instructor’s formatting guidelines or those indicated here.
Margins. Use one-inch margins on all sides.
Spacing. Double-space throughout the paper, including the works-cited page.
Page numbers. Start numbering on the first page of your paper and continue to the end of the works-cited page. Place page numbers in the upper-right corner, and add your last name before the page number: “Coleman 3.”
Identifying information. Put your name, your instructor’s name, the course title, and the date in the left corner of the first page of the body of the paper, not in the header. Double-space this information.
Title. Center the title on the first page. Do not use italics, boldface, all capitals, or quotation marks. Do not add extra space below the title.
Long quotations and quotations from poetry. See below for how to cite long quotations and poetry quotations.
Quotations
A quotation reproduces the exact written or spoken words of a person or an author, which may include a group.
Quotations from Written or Spoken Sources
Put quotation marks around quotations from a written or spoken source.
Quoting a Source
When quoting the words of a source, introduce quoted material with a signal phrase so that readers know the source and purpose of the quotation. Place the quotation inside double quotation marks. When using parenthetical citations, note that the sentence period comes after the parentheses. If you include the author’s name in your signal phrase, give only the page number in parentheses (first example). If you do not give the author’s name in your signal phrase, give the name in parentheses (second example):
In Walden, Thoreau sets forth one individual’s antidote against the “lives of quiet desperation” led by the working class in mid-nineteenth-century America (5).
Walden sets forth one individual’s antidote against the “lives of quiet desperation” led by the working class in mid-nineteenth-century America (Thoreau 5).
Abraham Lincoln wrote “that government of the people, by the people, for the people, shall not perish from the earth” in his Gettysburg Address.
Quoting or Writing Dialogue
When quoting or writing dialogue between speakers, including characters in a fictional work, place their words in double quotation marks, and start a new paragraph for each speaker:
“It’s good to see you—I guess,” Brayden said, as Christopher walked up to the door. “I thought you were gone for good.”
“I missed you too much,” Christopher said, looking down at his feet.
Single and Double Quotation Marks
Put single quotation marks around a quotation within a quotation, using double quotation marks around the full quotation:
Kennedy writes that after a year of teambuilding work, including improvements in communication, evaluation, and small-group quarterly meetings, morale among staff members “improved from ‘average’ to ‘excellent’” (17).
Long Quotations
Introduce a long quotation (four typed lines in MLA style) with a signal phrase that names the author and ends with a colon. Indent this entire block quotation one-half inch. If you quote more than one paragraph, indent the first line of each subsequent paragraph one-half inch. Do not use quotation marks. Note that the sentence period comes before the parenthetical citation:
In her memoir, Twenty Years at Hull-House, reformer Jane Addams recounts vivid stories of child labor:
The visits we made in the neighborhood constantly discovered women sewing upon sweatshop work, and often they were assisted by incredibly small children. I remember a little girl of four who pulled out basting threads hour after hour, sitting on a stool at the feet of her Bohemian mother, a little bunch of human misery. For even for that there was no legal redress, for the only child labor law in Illinois, with any provision for enforcement, had been secured by the coal miners’ unions, and was confined to the children employed in the mines. (199)
Poetry Quotations
When you quote one, two, or three lines from a poem, use the following format, putting quotation marks around the line or group of lines and separating the lines with a slash:
The 17th-century writer Aphra Behn (1640–1689) wrote humorous poems about love and heartbreak, including “Love’s Power,” which opens with “Love when he Shoots abroad his Darts / Regards not where they light” (1-2).
When you quote more than three lines from a poem, set them off from your text. Indent the quotation one-half inch, and do not use quotation marks. Note that the sentence period comes before the parenthetical citation.
In the poem “The Character,” Aphra Behn (1640–1689) uses the familiar alternate rhyme scheme, also known as ABAB:
Such Charms of Youth, such Ravishment
Through all her Form appear’d,
As if in her Creation Nature meant,
She shou’d a-lone be ador’d and fear’d. (1-4)
Altering Quotations
When you alter a quotation to fit into your sentence, you must indicate the change you made.
Ellipses
An ellipsis [. . .] indicates that you have omitted words from a quotation. In the example below, the writer omitted words from the middle of the sentence.
In her memoir, Twenty Years at Hull-House, reformer Jane Addams explains that there were no enforceable laws against small children helping their mothers with sweatshop sewing work, and that “the only child labor law in Illinois . . . had been secured by the coal miners’ unions, and was confined to the children employed in the mines” (199).
If you omit the end of a sentence or a complete sentence, include the sentence period:
The author explains as follows: “Damage to the Broca’s area of the brain can affect a person’s ability to comprehend spoken language. . . . A person may understand speech relatively well when the sentence grammar is simple and the content familiar but may struggle when the grammar and content are more complex” (Hollar-Zwick 45).
Brackets
Use brackets [ ] to indicate a change you have made to a quotation:
Abruzzi cited the study, noting that “[t]he results provide hope to patients [with muscular dystrophy].”
Punctuating Quotations
Periods
Place the period inside quotation marks if no source is cited:
The meteorologist said, “Today’s weather will be sunny and mild.”
If you are citing a source in parentheses, place the quotation marks at the end of the quotation, followed by the citation and the sentence period:
In Twenty Years at Hull-House, Jane Addams recalls vivid images of child labor: “I remember a little girl of four who pulled out basting threads hour after hour, sitting on a stool at the feet of her Bohemian mother, a little bunch of human misery” (199).
(See Long Quotations and Poetry Quotations above for exceptions to this rule.)
Commas
Commas go inside quotation marks:
“Tomorrow’s weather will be cool and rainy,” the meteorologist said.
Colons and Semicolons
Colons and semicolons go outside quotation marks:
The sign read “Closed”: No more films would be shown at the theater. (Note: Use a capital letter if a complete sentence follows the colon.)
Question Marks and Exclamation Points
Question marks and exclamation points go inside quotation marks if they are part of the quotation:
“Would you like a sandwich?” asked Adelaide.
Question marks and exclamation points go outside quotation marks if they are not part of the quotation:
“I can’t believe you haven’t read “The Lottery”!
Locating Reference Information
Have trouble locating reference information?
As you’ll learn in this section of Citation & Documentation, part of writing within a particular documentation style, such as MLA, is building a Works Cited list with full publication information. But what happens when you’re looking at your sources and just are not sure where to find all the necessary information like publication dates, volume numbers for journal articles, edition numbers, and the like?
The following images link to PDF files that include helpful information about locating publication information you’ll need to build your References or Works Cited lists.
Print Book (Title/Author/Publisher)
Print Book (Date of Publication)
Journal Article from a Database
Online Journal Article
Website
MLA Works Cited
Formatting Sources at the End of Your Paper
With the 2021 update, MLA offers a streamlined approach using something called “containers.” These containers, pictured here, provide you with the required elements, order, and punctuation for each of your Works Cited entries.
As you work to format your Works Cited entries, you will notice that some sources require only one container, depicted at the right. These are sources that you access directly from their original publication, such as books, online magazine articles, and general websites. You should follow the order of items listed in the container, following the simplified punctuation rules you see in the container as well. You will place a period after the author and the title of the source. Then, you should place commas after each item until the end of the entry.
Two containers are required for sources that you access through places like library databases. An example of MLA’s “two container” structure is depicted at the left. Here, you will notice there is a place for the first container, with the original publication information. Below the first container, the second container provides publication information for where you retrieved that information. For example, a journal article you access through your library’s databases will have its original publication information (container 1) and access information from the online database (container 2).
MLA SIGNAL PHRASES
Keep things interesting for your readers by switching up the language and placement of your signal phrases.
Signal Phrase H5P Goes Here
MODEL PHRASES
In the words of professors Greer and Dewey, “…”
As sociology scholar Janice Kinsey has noted, “…”
Creative Commons, an organization that helps internet users understand and create copyright for materials, reports that “…”
“…,” writes Deidre Tyrell, “…”
“…,” attorney Sanderson claims.
Kyles and Sanderson offer up a compelling point: “…”
VERBS
Acknowledges
Contends
Observes
Admits
Declares
Points out
Adds
Denies
Reasons
Agrees
Disputes
Refutes
Argues
Emphasizes
Rejects
Asserts
Endorses
Reports
Believes
Grants
Responds
Claims
Illustrates
Suggests
Comments
Implies
Thinks
Compares
Insists
Writes
Confirms
Notes
Attribution
The Modern Language Association of America. (2021). MLA Handbook (9th ed.). The Modern Language Association of America.