1.4 – The Advantages and Disadvantages of Working in Groups
All human beings exist, spend time, and behave both individually and in groups. When you’re a student, you spend a great deal of your time in groups. In the working world, whether you’re already in it or not, you spend even more.1
Of course, many times you have no choice whether you’ll work alone or in a group. You’re just told what to do. Still, you’re best apt to be prepared if you know what to expect of each status.
LEARNING OBJECTIVES
- Identify ways in which group communication differs from interpersonal communication.
- Identify relationship and task advantages and disadvantages of working in groups versus individually.
Differences between Group and Interpersonal Communication
The mere fact that groups include multiple people leads to at least four consequences. Whether these consequences prove to be advantageous or not depends on the skill level and knowledge of a group’s members.
First, since not everyone in a group can talk at the same time (at least, not if they intend to understand and be understood by each other), members have to seek permission to speak. They need to decide how to take turns. In this respect, a group is inherently more formal than a single individual or a dyad.
Second, members of a group have to share time together. The larger the group, the less average time per person is available and the fewer opportunities each member will likely have to contribute to discussions.
Third, communication in groups is generally less intimate than in interpersonal settings. Because there are so many personalities and levels of relationship to consider, people in groups are less inclined to share personal details or express controversial views.
Finally, group work is more time-consuming than individual or interpersonal effort. Why? For one thing, group members usually try to let everyone share information and views. Also, the more people are involved in a discussion, the more diverse opinions may need to be considered and allowed to compete.
As we’ve noted earlier, groups apply themselves toward reaching aims and accomplishing things. In addition to this task-oriented characteristic, however, they include and depend upon relationships among their members. Although these two elements are usually intertwined rather than discrete and separate, an overview of the pluses and minuses of each can help you make the most of your experience in a group.
Relationship Advantages
The columnist David Brooks interpreted research as indicating that human beings are “wired to cooperate and collaborate, just as much as we are to compete.2 What’s in it for you in terms of relationships, then, if you work in a group instead of alone? Well, you may have a number of your most important human needs satisfied. Here are some specifics:
- You may enjoy fellowship and companionship.
- You may receive moral and emotional support for your views and objectives.
- You may meet three important needs identified by William Schutz, which we’ll discuss more in Chapter 2 “Group Communication Theory”:3 inclusion, affection, and control.
- You may have your impulsiveness curbed or your reticence challenged.
- You may cultivate ties that yield future personal or career advantages.
In chapter 4 we’ll further explore the ideas of William Schutz, who theorized about levels of basic human needs and how they may vary from person to person and according to people’s circumstances. We’ll also review Abraham Maslow’s model of human needs.
Relationship Disadvantages
Despite the advantages it offers, working in groups almost invariably presents challenges and disadvantages in the realm of relationships. These are some of the chief dangers you may encounter as part of a group:
- It will probably take a lot of time to create, maintain, and repair the human relationships involved in a group.
- Your group may generate conflict which hurts people’s feelings and otherwise undermines their relationships.
- You may misunderstand other group members’ intentions or messages.
- Some group members may attempt to deceive, manipulate, or betray the trust of other members.
Task Advantages
Anthropologists have asserted that a major feature of mainstream culture in the United States is a relentless pressure to do things—to accomplish things. Tom Peters is credited with first calling this cultural feature “a bias for action.” One best-selling business self-help book reinforced this national passion for dynamic behavior. Its title is A Bias for Action: How Effective Managers Harness Their Willpower, Achieve Results, and Stop Wasting Time.4 Without a doubt, accomplishing tasks constitutes a central purpose of most human behavior in the modern world.
When you’re trying to get something done, working in a group promises many positive possibilities, among them being the following:
- The group will most likely have access to much more information than any member possesses.
- The group can focus multiple attentions and diverse energy on a topic.
- The group may be more thorough in dealing with a topic than any individual might be. This thoroughness may arise simply because of the number of perspectives represented in the group, but it also owes to the fact that members often “propel each other’s thinking.”5
- The group may harness and exploit the conflict to generate new and better ideas than an individual could. When tension and disagreement are resolved constructively, chances of achieving group goals increase.
- The group may attain a deeper understanding of topics. One analysis of studies, for instance, indicated that students in group-based learning environments learned more, and remembered more of what they learned, than did counterparts exposed to more traditional methods.6
- Synergy—a combined effect greater than the simple sum total of individual contributions—can arise. Sometimes synergy results through enhanced creativity as group members share and build upon each other’s strengths and perspectives. You can probably think of examples of an athletic squad or business group comprising members with modest individual strengths that performed superlatively together.
- The group may spur needed social change. Margaret Mead wrote, “Never doubt that a small group of committed people can change the world. Indeed, it is the only thing that ever has.” It may be reasonable to question whether the world always works the way Mead described, but many examples do exist of small groups that initiated changes that spread to larger parts of society. All other things being equal, a group of committed individuals will project more credibility and engender more support than a solitary person will.
Task Disadvantages
Groups aren’t always successful at reaching their goals. You’ve probably experienced many situations in which you became frustrated or angry because a group you were part of seemed to be taking two steps backward for every step forward—or perhaps you felt it was going only backward. Here are some features of group work that distinguish it in a potentially negative way from what you might be able to accomplish by yourself or with a single partner:
- In order to be successful, groups need broad, ongoing, time-consuming exchanges of messages. They need to invest in coordinating and monitoring what they’re doing. With people as busy as they are in the twenty-first century, “out of sight” is indeed often “out of mind.” If they don’t keep in touch frequently, group members may forget what they’ve most recently discussed or decided as a group. They also run the risk of losing track of the structures and processes they’ve put in place to help them move toward their goals.
- Some group members may engage in “social loafing.” When one or two people are assigned a task, they know they’re being watched and are apt to shoulder the burden. In a larger group, however, any given member will feel less personally responsible for what takes place in it. If too many members follow the natural tendency to observe rather than act, a group may lose its efficiency and thereby find it much more difficult to reach its aims.
- Groupthink may sap the creative potential of the members. Too much diversity in outlooks and work styles may act as a barrier to a group, but too little diversity also represents a threat to success. If they too easily adopt and hold onto one viewpoint or course of action, people may fall prey to two dangers. First, they may overlook flaws in their thinking. Second, they may fail to anticipate dangers that they might have been detected with closer scrutiny and longer reflection.
EXERCISES – The Advantages and Disadvantages of Working in Groups
- Identify two groups of which you’re a member. Describe:
- how each group determined how to take turns in communicating — or if you weren’t part of determining this process, how people take turns now;
- the most controversial view you can recall being expressed in each group; and
- a task in which you feel each group performed better than any of its individuals might have done alone.
- Describe an experience in which you observed people cooperating or collaborating when they might instead have competed. What do you believe motivated them to cooperate?
- Identify two examples of your personal or vocational growth that you feel you owe to participation in a group.
- Identify a group you’ve been part of that contributed to positive social change. How did the group establish its credibility and influence with other people and groups?
KEY TAKEAWAY
To accomplish tasks and relate effectively in a group, it’s important to know the advantages and disadvantages inherent in groups.
The process of understanding and sharing meaning.
A combined effect greater than the simple sum total of individual components in a process or entity.
The tendency of members of a large group to feel diminished personal responsibility and to rely on the rest of the group to perform necessary tasks.
The tendency of a group member to apply less effort on a task when working in a group than when working individually